Project Assistant

Position Summary:

The Project Assistant provides administrative support to assigned firm personnel performing primarily non-legal document and administrative tasks. This position would be a steppingstone to moving into a role doing legal support work for timekeepers. 

Responsibilities:

• Handle incoming mail (virtually file and route)
• Download and save documents to virtual files and setup folders/subfolders
• Answer, screen and forward telephone calls; assist and provide information, as appropriate.
• Enter deadlines into the firm's docketing system
• Submit requests for invoice payments, checks and expense reimbursements
• Track invoices/payments for corporate filings/searches
• Work in client databases, including preparing monthly budgets and monthly matter statuses
• Create, edit, format and proofread documents
• Make copies and document projects
• Assemble binders and transcripts
• Assist with filing, mailing and other projects
• Work effectively as part of a team
• Perform other duties as assigned

Qualifications/Requirements:

• College education or paralegal certificate preferred
• Proficient spelling, punctuation and grammar
• Strong, accurate typing skills
• Ability to communicate clearly and concisely in both written and oral form
• Ability to complete assignments with minimal supervision
• Detail oriented; excellent proofreading skills
• Strong organizational skills
• Demonstrates client service skills
• Excellent time management skills, including ability to multi-task and prioritize
• Quickly adapts and uses technology
• Knowledge and use of Microsoft Office technology (e.g. Word, Excel, PowerPoint)
• Willingness to undertake additional responsibilities and assist others when needed
• Ability to be flexible and adaptable in a variety of situations
• Ability to interact with clients and colleagues with professionalism and tact in every medium of communication (in person, telephone, e-mail)
• Reliable
• Eagerly learn and apply new concepts and technologies as necessary for the assigned task

Compensation & Benefits:

This position offers a compensation range of $55,000 to $65,000 annually, commensurate with experience and qualifications. Final compensation will be determined based on factors such as experience, skills, and qualifications. Staff may also be eligible for discretionary year-end bonuses and annual merit-based increase. The comprehensive benefits package includes medical, dental, vision, life, and disability insurance, a 401 (k) retirement plan and paid time off.