Project Assistant

Boston, MA

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Position Summary:

The Project Assistants are members of the practice support team and provide primarily administrative support to PCD personnel. This position provides a foundation for working within a law firm practice, and Project Assistants with experience, and growth of skills, could have an opportunity to move into a more senior role providing direct legal support for timekeepers.
Responsibilities:

Assist with maintaining client files and records – both virtual and hard copy
Answer, screen, and forward telephone calls; assist and provide information, as appropriate
Proactively manage contacts in Outlook and firm's contact management system
Make travel arrangements for attorneys and clients
Schedule and coordinate conference calls, meetings and appointments, including conference room reservations, audio/visual equipment and food, as needed
Enter tasks, dates and deadlines into the firm's docketing system
Submit requests for invoice payments, checks, and expense reimbursements for the department and Trust Operations Department
Create, edit, format and proofread documents
Handle incoming mail (open, date stamp, virtually file and route)
Assist with preparation and filing of court documents
Make copies and scan document projects
Assist with assembly of legal documents and tax filings
Register attorneys for seminars, CLEs, and annual memberships
Assist with filing, mailing and other projects
Assist with tasks relating to the Trust Operations department including brokerage account downloading and check requests
Assist with requests and projects across the Day Pitney footprint as part of the Project Assistant Pool and the PCD team
Perform other duties as assigned

Qualifications/Requirements:

College education preferred
Licensed state notary, or will complete the application shortly after hire at Firm expense
Excellent technology skills, knowledge of Microsoft Office products, and ability to learn a number of firm and legal software applications
Strong ability to communicate clearly and concisely, with tact and professionalism, in every medium of communication (in person, telephone, e-mail), with both internal and external constituents
Ability to complete assignments with minimal supervision
Excellent time management, organization, and multi-tasking skills
Detail oriented; excellent proofreading skills
Demonstrates excellent client service skills
Willing and eager to undertake additional responsibilities and assist others when needed
Ability to be reliable, flexible and adaptable in a variety of situation

Compensation & Benefits:

This position offers a compensation range of $55,000 to $65,000 annually, commensurate with experience and qualifications. Final compensation will be determined based on factors such as experience, skills, and qualifications. Staff may also be eligible for discretionary year-end bonuses and annual merit-based increase.

The comprehensive benefits package includes medical, dental, vision, life, and disability insurance, a 401 (k) retirement plan and paid time off.

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