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Project Assistant - Parsippany, NJ

Position Summary: The Project Assistant provides administrative support to assigned firm personnel performing primarily non-legal document and administrative tasks. This position would be a stepping stone to moving into a role doing legal support work for timekeepers.

Responsibilities:

Handle incoming mail (open, date stamp, virtually file and route)

Answer, screen and forward telephone calls; assist and provide information, as appropriate.

Proactively manage contacts in Outlook and firm’s contact management system (InterAction)

Make travel arrangements for attorneys and clients

Schedule and coordinate conference calls, meetings and appointments, including conference room reservations, equipment and food, as needed

Enter deadlines into the firm’s docketing system

Submit requests for invoice payments, checks and expense reimbursements

Create, edit, format and proofread documents

Make copies and scan small document projects

Put binders and transcripts together

Register attorneys for seminars and annual memberships

Assist with filing, mailing and other projects

Work effectively as part of a team

Perform other duties as assigned

Qualifications/Requirements:

College education or paralegal certificate preferred

Proficient spelling, punctuation and grammar

Strong, accurate typing skills

Ability to communicate clearly and concisely in both written and oral form

Ability to complete assignments with minimal supervision

Detail oriented; excellent proofreading skills• Strong organizational skills

Demonstrates client service skills

Excellent time management skills, including ability to multi-task and prioritize

Quickly adapts and uses technology

Knowledge and use of Microsoft Office technology (e.g. Word, Excel, PowerPoint)

Willingness to undertake additional responsibilities and assist others when needed

Ability to be flexible and adaptable in a variety of situations

Ability to interact with clients and colleagues with professionalism and tact in every medium of communication (in person, telephone, e-mail)

Reliable

Eagerly learn and apply new concepts and technologies as necessary for the assigned task

Job Type: Full-time