Project Assistant - Parsippany, NJ

Position Summary:

The Project Assistant provides administrative support to assigned firm personnel performing primarily non-legal document and administrative tasks. This position would be a stepping stone to moving into a role doing legal support work for timekeepers

Responsibilities:

  • Handle incoming mail (open, date stamp, virtually file and route)
  • Answer, screen and forward telephone calls; assist and provide information, as appropriate.
  • Proactively manage contacts in Outlook and firm's contact management system (InterAction)• Make travel arrangements for attorneys and clients
  • Schedule and coordinate conference calls, meetings and appointments, including conference room reservations, equipment and food, as needed
  • Enter deadlines into the firm's docketing system
  • Submit requests for invoice payments, checks and expense reimbursements
  • Create, edit, format and proofread documents
  • Make copies and scan small document projects
  • Put binders and transcripts together
  • Register attorneys for seminars and annual memberships
  • Assist with filing, mailing and other projects
  • Work effectively as part of a team
  • Perform other duties as assigned

Qualifications/Requirements:

  • College education or paralegal certificate preferred
  • Proficient spelling, punctuation and grammar
  • Strong, accurate typing skills
  • Ability to communicate clearly and concisely in both written and oral form
  • Ability to complete assignments with minimal supervision
  • Detail oriented; excellent proofreading skills• Strong organizational skills
  • Demonstrates client service skills
  • Excellent time management skills, including ability to multi-task and prioritize
  • Quickly adapts and uses technology
  • Knowledge and use of Microsoft Office technology (e.g. Word, Excel, PowerPoint)
  • Willingness to undertake additional responsibilities and assist others when needed
  • Ability to be flexible and adaptable in a variety of situations
  • Ability to interact with clients and colleagues with professionalism and tact in every medium of communication (in person, telephone, e-mail)
  • Reliable
  • Eagerly learn and apply new concepts and technologies as necessary for the assigned task

Job Type: Full-time