Staff Positions
Day Pitney relies on a strong professional and support staff to provide the foundation that enables our attorneys to succeed. We employ professionals in the following areas:
- Marketing
- Operations
- Technology/Information Services
- Human Resources & Recruiting
- Finance/Accounting
We also employ legal professionals the following areas and positions:
- Litigation Technology
- Paralegal
- Legal Administrative Assistant
In the spirit of the firm's Client Service Initiative, we strive to attract individuals with a high customer aptitude, strong desire to succeed, and the ability to be proactive and add value to their day to day work relationships.
Open Position(s)
Legal Administrative Assistant, Litigation Section (Boston, MA Office)
Position Summary
Supports attorneys and paralegals through the performance of complex secretarial and administrative duties requiring knowledge of legal terminology and the legal process including knowledge of State Court, Federal Court and Bankruptcy Court rules for proper preparation and filing of court documents. This position requires exceptional secretarial and administrative skills, excellent organizational, client service and communication skills (both written and oral), and the ability to multi-task while also adapting to changes in deadlines and changes in the nature of the assignment. Proficient in Microsoft Office XP Suite (Word XP, Excel XP and Outlook XP), Access, InterAction, MacPac, DTE, iManage, DeltaView, CMS (Quicklook), Summation, PDF scanning, Electronic Court Filing Systems, Internet, Lexis and Nexis research; and ability to learn and use advanced software applications.
Responsibilities
The following are duties and responsibilities representative of this position and are not intended to be inclusive:
- Type, format, retrieve, revise, combine, edit, spell-check, proofread, print and save a variety of moderate to complex documents and/or correspondence from handwritten copy, hard (typewritten) copy or transcription machine (dictation) while consistently producing an exceptional work product with a high degree of accuracy
- Prepare, compose and assemble documentation into proper legal format from established departmental procedures and/or general instruction ensuring the proper inclusion of correct attachments, exhibits and enclosures;
- Assist with special projects and other duties as required
- Daily entry and/or release of timekeeper’s time entries
- Edit billing narratives and review final billing statements
- Manage administrative aspects of client/matter intake including conflicts check, prepare new client/matter memo(s), engagement letters and communicate client billing standards and requirements to appropriate individuals
- Establish/organize/maintain client, departmental and administrative files; properly and regularly file documents and/or correspondence, including the accessing of the Firm's file management database to retrieve and obtain file location and the retrieval of archived files
- Answer, screen and forward telephone calls, while assist and provide information, as appropriate
- Schedule and coordinate conference calls, meetings, travel and appointments
- Receive, sort and distribute incoming mail and faxes
- Anticipate the needs of the timekeepers to enable them to focus on client/firm related matters
- Administratively support and re-direct client/firm needs during timekeepers absence
- Delegate work to firm resources to effectively complete work assignments
- Proactively manage administrative information required of timekeepers, including recording and maintaining timekeepers' calendar and contacts and entering activities and other relevant information in the Firm's contact management database system (Interaction)
- Conduct internet research
- Understands Firm structure and resources and familiarize new attorneys and staff with same
- Support other timekeepers and legal administrative assistants when required to accomplish Firm priorities
- Adheres and fully understands the Firm's policies and procedures
- Review 'Our Bulletin' and new matters daily
- Calendar court dates, legal deadlines, hearings, depositions, discovery requests and responses and schedule reminders
- Draft basic pleadings and court documents without supervision
- Maintain organized pleading indexes
- Arrange for documents filing with the court (mail, message or electronic)
- Minimum three years of legal secretarial experience
- Strong typing skills with accuracy (minimum 55 wpm)
- Thorough knowledge of legal terminology, documents and procedures
- Advanced word processing abilities (use of styles, scanning, sophisticated mail merges, compare documents, pagination, inserts of headers and footers and create tables)
- Ability to produce accurate draft documents from a variety of rough sources that are handwritten or ‘pieced’ together or from oral instructions
- Ability to support multiple timekeepers in a face paced changing environment
- Ability to work independently, with minimum supervision while also contributing to a team
- Flexibility to work overtime/weekends, as deadlines require
- Ability to maintain concentration in a shared working environment
- Excellent verbal, written, organization, analytical and interpersonal skills
- Strong customer service and decision-making skills
- Good understanding of basic business relationships and client confidentiality principles
- Demonstrates a high degree of professionalism, discretion and decorum
- Seeks training and advanced education to improve skills
- Punctual and reliable
- Notary Public (may be required)
ICD Residential Real Estate Group Paralegal (Greenwich, CT Office)
Works under close supervision of attorney(s).
Primary Responsibilities
Works as part of attorney/paralegal/legal secretary team in the residential real estate group of the Individual Clients department. Responsibilities include:
- Participates in closings to assist attorneys and other paralegals
- Preparation of documents for closings (including, but not limited to, preparation of closing checklist, organization of closing folders, draft closing documents as appropriate, order of UCC searches [including judgments, liens, suits], obtain corporate organizational documents, certified copies and good standing certificates, attend closing and assist in execution of closing documents, draft UCC financing statements, amendments, etc., coordination of recording of real estate documents and UCC financing statements
- Meet with clients to review documents
- Daily interaction with clients and service providers
- Attend to post-closing matters (including, but not limited to, coordination of post-closing questions and provide necessary documents, follow-up on recorded/filed documents, preparation closing binders)
- Title and Survey Review
- Conducts research and analyses as assigned
- Provides information to clients, primarily by telephone and email
- Excellent research and analytical skills
- Proven ability to work on teams of attorneys, paralegals, secretaries and support staff to provide exceptional service to clients
- Proven ability to establish and maintain strong, positive relationships with colleagues, clients and service providers
- Exceptional organizational skills to complete multiple projects on time with full accuracy and quality
- Demonstrated ability to keep learning and adapting to changing organizational and client needs and priorities
- Ability to work outside the normal 9 to 5 work day to staff closings and complete urgent work to meet deadlines
- Strong technological proficiency (including use of Excel)
This job has no supervisory responsibilities.
Qualification
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience
Bachelors degree from four-year college or university and ABA approved paralegal certificate preferred or Associates degree from two-year college and ABA approved paralegal certificate; three to five years related commercial and/or residential real estate experience.
Computer Skills
Thorough knowledge of Microsoft Word and Excel as required and demonstrated ability to learn proprietary software quickly on the job. Internet research required.
Language Skills
Ability to effectively present information to clients and attorneys. Ability to read, analyze, and interpret real estate contracts, title documents, real property surveys, financial reports, and other legal documents.
Reasoning Ability
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Other Skills and Abilities
Ability to formulate a plan to reach an objective without direction or supervision. Skills to conduct research; draft, prepare, and interpret legal documents and to evaluate related finds to cases in question. Requires excellent communication skills (oral and written), customer service skills; organization/prioritization skills, self starter, team player, ability to work overtime to meet deadline as required.
Certificates, Licenses, Registrations
Completion of an ABA Paralegal Certificate Program desired for Bachelor's degree but required for Associate's degree.
Foreclosure Paralegal (Parsippany, NJ Office)
Position Summary
The foreclosure paralegal works closely with foreclosure lawyers, the foreclosure paralegal manages and maintains assigned foreclosure files.
Responsibilities
- Responsibilities include file management, client communication and fulfilling reporting requirements.
- Handle foreclosure files from referral through to conclusion of file.
- Respond to client inquiries via email and keep the client informed of the status of the foreclosure process via on-line system.
- Respond to inquiries from the client’s customers in a timely manner.
- Independently prepare pleadings, correspondence, court application documents and other required documents for review by foreclosure lawyer, including foreclosure complaint, motions and orders for default, decree of foreclosure, and notice of sale, assist in hearing and trial preparation.
- Prepare and file claims on behalf of the client with the mortgage insurer.
- Preparation of fee applications and related documentation.
- Knowledge of Federal Rules and procedures
- Bachelor's degree and paralegal certificate from an accredited institution required or equivalent experience.
- Minimum of two years' experience as a paralegal in the foreclosure area.
- Skilled in the use of Outlook and MS-Word, Lexis/Nexis, Westlaw
- Must be proficient with PACER and electronic filing procedures for various federal district and bankruptcy state courts in NY, NJ, CT and DE.
Patent Agent (New Jersey, New York, Hartford or Stamford Office)
Day Pitney LLP seeks a Patent Agent to join its IP practice group. Candidates with computer science, computer engineering or electrical engineering background preferred. The position reports to partners in the group and the role involves preparing and prosecuting patent applications.
Job Responsibilities
Responsibilities will include supervised drafting of patent applications in the electrical and mechanical arts, responding to prosecution related documents, and providing related technical support. Agents may be asked to act as technology specialists in litigation support and in patent portfolio analysis projects.
Job Requirements
- Bachelor's or Master's Degree in Electrical Engineering, Computer Science, Computer Engineering or other Engineering degree
- 1-3+ years of experience at a law firm or in house
- Must be registered to practice before the U.S. Patent and Trademark Office
- Must be able to communicate effectively, verbally and in writing, and be proficient in Microsoft Office programs such as Word, Excel or Access, PowerPoint
- Writing samples will be required