Contact

Barbara Horowitz
Human Resources Manager
bhorowitz@daypitney.com

Staff Positions



Day Pitney relies on a strong professional and support staff to provide the foundation that enables our attorneys to succeed. We employ professionals in the following areas:

  • Marketing
  • Operations
  • Technology/Information Services
  • Human Resources & Recruiting
  • Finance/Accounting
We also employ legal professionals in the following areas and positions:

  • Litigation Technology
  • Paralegal
  • Legal Administrative Assistant

In the spirit of the firm's Client Service Initiative, we strive to attract individuals with a high customer aptitude, strong desire to succeed, and the ability to be proactive and add value to their day to day work relationships.

Open Position(s)

Financial Reporting Analyst (Hartford, CT)


Position Summary: Law firm Finance Department requires proactive, technology savvy, team member for fast paced environment with financial systems experience. Assist with monthly management reporting, system balancing and troubleshooting. Aptitude to learn new financial and Business Intelligence (BI) software and terminology, work independently as well as collaboratively with other members of Financial Analyst team. Project and deadline oriented.

Responsibilities: The following are responsibilities of this position and are not intended to be inclusive:

  • Understand various aspects of Finance Department processes and software applications needed to research questions and assist with projects related to realization, cash collections, hours, billing, revenue, expense budgeting, etc.;
  • Participate in cross training of various responsibilities including, maintenance of budget database and weekly expense imports; BI database access through Excel pivot tables; Power Point presentations; preparation of survey data and various analyses; attention to data integrity and periodic cleanup projects, etc.;
  • Responsible for monthly report packages as well as financial and statistical analysis through SSRS reporting and compilation of data through Excel, v-lookups and pivot tables;
  • Prepare comparative analyses of legal industry metrics from surveys and other sources;
  • Prepare peer group analyses and trends via BI software;
  • Aptitude to learn and test new financial software;
Requirements

  • Bachelor’s degree or 2+ years experience in legal or service industry;
  • Advanced working skills in Windows, Microsoft Office, Excel, pivot tables and Power Point;
  • Experience with or aptitude to learn financial software packages, e.g., Aderant, budgeting software, Thomson Reuters/Peer Monitor, Intelliteach, etc.;
  • Meticulous attention to detail and accuracy;
  • Strong verbal and communication skills, well organized;
  • Independent with strong project management and decision-making skills;
  • Ability to work and collaborate in team environment;
  • Ability to work effectively and meet deadlines;
  • Results oriented.


Trusts and Estates Administration Paralegal (Boston, MA)


Position Summary

A trusts and estates administration paralegal must be a self-starter and detail oriented, able to work independently and be responsible for and meet all deadlines, and be willing to work in a team environment. Because much of the work is in the areas of accounting and taxes, this individual must have good mathematical skills, possess good computer skills, and be conscientious and careful. Generally, the position covers all areas of trust and estate administration as well as fiduciary accounting.

Job Responsibilities

  • Gathering, identifying and valuation of assets;
  • Drafting correspondence, bills and various probate documents;
  • Preparation of death tax returns, including the federal estate tax return and the Massachusetts succession and estate tax returns, as well as returns for other states;
  • Preparation of probate accountings for both the estate and trusts;
  • Preparation of federal and state individual and fiduciary income tax returns;
  • Preparation of federal and state gift tax returns, and possibly returns of private foundations, partnerships and miscellaneous other returns;
  • Ability to review and interpret wills and trust agreements and implement the plan during the estate and trust administration process;
  • Prepare and implement an income tax plan for the estate during administration;
  • Although attorneys generally research issues of law, the paralegal must be able to use reference materials such as the Internal Revenue Code and Regulations, CCH Capital Changes Reporter, Moody’s Dividend Record, etc.;
  • Interact with, and show compassion to, clients who may have suffered the loss of a loved one or are under a great deal of stress, bank and brokerage house representatives, and individuals in the office.
Required Qualifications

  • Bachelor's degree
  • 5 or more years of experience
  • Law firm experience
Preferred Qualifications

  • Paralegal Certificate


Intellectual Property ("IP") Docket Specialist (Stamford, CT)


Position Summary

The Docket is a critical tool for the management of an intellectual property practice. In addition to qualified docketing personnel, the full cooperation of the lawyers, paralegals, legal administrative assistants, and other staff is required to ensure that clients’ rights are carefully preserved, according to their instructions.

Day Pitney uses a web-based computerized patent docket system from CPI and a web-based computerized trademark docket system from IPPO, called WebTMs (the “IP Docket”). The IP Docket Specialist will work under general supervision of the Firm’s IP Practice Group and Coordinator will be committed to and accountable for the timely, accurate and complete entry and removal of all information relating to matters being maintained on the Firm IP Docket.

Job Responsibilities

The IP Docket Specialist plays a vital role in the success of the IP Practice Group. The IP Docket Specialist is a critical and visible team member, with the utmost attention to detail and the strictest standards for accurate record keeping. The responsibilities for the IP Docket Specialist include:
  • Accurately track and enter all incoming international and domestic IP-related mail into the Firm IP Docket, namely, the timely and accurate entering and updating of information as it is received, including removing items from the docket upon completion of the task and managing any necessary follow up.
  • Track statutory actions and associated reminders/deadlines.
  • Obtain patent documents from PAIR at US PTO.
  • Maintain up-to-date and current IP Docket Records by reviewing incoming and outgoing correspondence and filings and providing detailed accounts in the IP Docket.
  • Communicate with all time-keepers, including supervising attorneys and paralegals, responsible for IP matters maintained in the Firm IP Docket regarding impending deadlines and required actions for proper maintenance.
  • Adhere to established protocols for maintaining the integrity of the data in the Firm IP Docket.
  • Work with the IP Coordinator and Best Practice Group to implement and maintain standard docketing procedures.
  • Alert practitioners and staff in the IP Group of upcoming deadlines and ensure timely action.
  • Keep abreast of changes in laws impacting IP domestically and internationally.
  • Assist with Special Projects including: New Portfolio Intake; Auditing existing Records; File transfer requests (in and out); General Docket clean-up/conversation and maintenance projects, as needed.
  • Organize and update IP records converted from prior docketing systems.
  • Prepare, generate and distribute weekly and monthly reports, and on an as requested basis.
  • Clear the IP Docket on a daily basis by following-up with practitioners regarding deadlines.

Job Requirements
  • Must have five years prior patent docketing experience.
  • Must have current patent and trademark prosecution docketing experience.
  • Experience with patent/trademark docketing systems (CPI strongly preferred), and domestic and international trademark prosecution procedures.
  • Expertise in searching online databases regarding U.S. and foreign trademark record.
  • Must have a sense of commitment to growth and success of the IP Practice Group by maintaining the integrity of the Firm IP Docket.
  • Qualified candidates must possess a strong sense of urgency and accountability regarding information on and relating to the IP Docket, including due dates, organization of files and documents. Candidates should have a strong commitment to customer service and display a pleasant demeanor.
  • The successful candidate must be detailed-oriented and work well in a fast-paced setting. Excellent verbal and written communication skills are a must. Candidate must be able to work overtime on occasion.


IT Financial Accounting Analyst (Hartford, CT)


Position Summary: Law firm Finance department requires proactive, technology savvy, energetic team member for fast paced environment with financial systems experience. Will assist with financial analysis and reporting, accounting protocols, financial statement writing, monthly management reporting, system research, workflows and procedures. Work with CFO/COO and firm management team.

Responsibilities: The following are responsibilities of this position and are not intended to be inclusive:
  • Hands on experience with Finance Department processes and applications needed to address attorney questions, finance projects and research;
  • Solid understanding of Chart of Accounts and G/L structure;
  • Maintain Chart of Accounts in Financial System and related systems, e.g., budgeting, Peer Monitor, etc.;
  • Ability to query financial databases via T-SQL to assist with research and reporting;
  • Prepare financial analyses for management, departments and business units;
  • Experience with or aptitude for technology, BI cubes and SSRS report development;
  • Collaborate with other members of team on various initiatives;
  • Reconcile month-end balances and perform monthly time/billing and G/L close on financial system.
Requirements:
  • Accounting degree or 2+ years experience in legal or service industry;
  • Solid working knowledge of Accounting procedures and policies, including A/R, A/P, Trust, G/L, Fixed Assets, etc.;
  • Advanced working knowledge of Windows, Microsoft Office, Outlook, Excel and Power Point;
  • Experience with financial software, e.g., Aderant, budgeting software, Sage, Expert Image, 3rd party vendors, banking software, etc.;
  • Experience writing SQL scripts, manipulating output via Excel or SSRS and working with BI cubes via Excel;
  • Meticulous attention to details and deadlines;
  • Strong verbal and communication skills, well organized;
  • Independent with strong project management, leadership and decision-making skills;
  • Ability to work and collaborate in team environment;
  • Ability to work effectively and meet deadlines;
  • Results oriented.


IT Financial Reporting Analyst (Hartford, CT)


Position Summary: Law firm Finance Department requires proactive, innovative, technology savvy, team member for fast paced environment with financial systems experience. Will assist with financial analysis and reporting, legal industry trends, monthly management reporting, client pricing and Alternative Fee arrangement (AFA) analyses, system research and business development projects. Work with CFO/COO and firm management team.

Responsibilities: The following are responsibilities of this position and are not intended to be inclusive:
  • Understand various aspects of Finance Department processes and applications needed to address attorney questions, finance projects and research;
  • Prepare comparative analyses of key industry metrics;
  • Ability to query financial databases via T-SQL to analyze and compile data for business development, attorney and/or client analyses;
  • Experience with developing client pricing/budgets, alternative fee arrangement (AFA) proposals and follow-up analysis;
  • Prepare monthly report packages as well as financial and statistical analysis for management, related to attorney and client profitability;
  • Prepare peer group analyses and trends via business intelligence software;
  • Experience with or aptitude for technology, BI cubes and SSRS report development;
  • Collaborate with other members of team on various initiatives.
Requirements:
  • Bachelor’s degree or 2+ years experience in legal or service industry;
  • Advanced working skills of Windows, Microsoft Office, Outlook, Excel and Power Point;
  • Experience with financial software packages, e.g., Aderant, budgeting software, Thomson Reuters/Peer Monitor, Intelliteach, etc.;
  • Experience writing SQL scripts and manipulating output via Excel or writing SSRS reports;
  • Meticulous attention to detail;
  • Strong verbal and communication skills, well organized;
  • Independent with strong project management, leadership and decision-making skills;
  • Ability to work and collaborate in team environment;
  • Ability to work effectively and meet deadlines;
  • Results oriented.