Contact

Barbara Horowitz
Human Resources Manager
bhorowitz@daypitney.com

Staff Positions



Day Pitney relies on a strong professional and support staff to provide the foundation that enables our attorneys to succeed. We employ professionals in the following areas:

  • Marketing
  • Operations
  • Technology/Information Services
  • Human Resources & Recruiting
  • Finance/Accounting
We also employ legal professionals in the following areas and positions:

  • Litigation Technology
  • Paralegal
  • Legal Administrative Assistant

In the spirit of the firm's Client Service Initiative, we strive to attract individuals with a high customer aptitude, strong desire to succeed, and the ability to be proactive and add value to their day to day work relationships.

Open Position(s)

Legal Secretary, Corporate Department (New Haven, CT)


Position Summary:

Supports attorneys and paralegals through the performance of complex secretarial and clerical duties requiring a knowledge of legal terminology and the legal process. Requires excellent secretarial skills, knowledge of grammar, spelling and punctuation, strong problem solving skills and excellent customer service skills. Proficiency in the use of MSWord, Interaction, Outlook, Excel, PowerPoint, I-Manage, Tracking, DTE, Billing-CMS, CMS Records, New Matter Memos, Abode Acrobate, DeltaView, Comparite, Internet searches, PDF, E-mails with attachments.

Responsibilities:

The following are duties and responsibilities representative of this position and are not intended to be inclusive:

  • Independently performs full range of administrative support;
  • Prepares engagement letters; new client/matter memo(s); establishes/organizes initial client files, maintains files to ensure that all materials are readily available for timekeepers, utilizes the Firm’s file management personnel and facilities appropriately;
  • Provides document production to the requirements of the assigned timekeepers including preparation of legal forms, court documents and drafting correspondence. Proofreads to ensure correct spelling and grammar and inclusion of correct attachments, exhibits and enclosures;
  • Schedules appointments and maintains calendar, tickler file and Outlook;
  • Performs Internet information searches regarding company names, phone numbers, office locations, etc.
  • Maintains client confidence/confidentiality through proper/efficient handling of contact with client via telephone, fax, mail;
  • Prepares time edits of bills and communicates with Bill Drafters to finalize bills to clients and keeps account of charges and disbursements;
  • Coordinates client coverage during partner/paralegal absence;
  • Familiarizes new associates with Day Pitney procedures--how best to utilize secretarial assistance;
  • Maintains form files;
  • Database management;
  • Coordinates travel arrangements;
  • Timely distribution of mail and faxes;
  • Provides support for other timekeepers and secretaries when required to accomplish Firm priorities;
  • Assists with special projects and other duties as required.
Qualifications/Requirements:

  • Ability to work independently to accomplish quality and productivity goals
  • Ability to work under deadline pressure with multiple timekeepers
  • Excellent spelling, grammar and keyboarding skills
  • Ability to learn and use advanced software programs and new technology
  • Knowledge of MSWord for windows
  • Ability to work as part of a team and provide assistance to co-workers
  • Outstanding client service skills
  • Ability to work overtime as work deadlines require
  • Familiarity with procedures of courts and regulatory agencies
  • Thorough knowledge of legal terminology and processes


Paralegal Coordinator, Transactional Department (Hartford, CT or Stamford, CT)


Position Summary:

Responsible for wide range of work on matters servicing the business needs of individual and corporate clients (such as organization/dissolution of business entities, investments, mergers and acquisitions, and financing transactions), including but not limited to coordinating closing transactions and preparing closing binders, performing research, and drafting business-related documents and correspondence. Supports the Paralegal Manager as needed with allocation, assignment and coordination of work among paralegals and with mentoring and professional development of paralegals. This individual has extensive direct client contacts and relationships.

Responsibilities:
  • Prepare and file documents for setting up business entities (corporations, partnerships, LLC).
  • Prepare and file documents to maintain business entities in good standing and assist clients with routine annual filings.
  • Draft by laws, resolutions, shareholder and board of director meeting minutes/consents.
  • Maintain corporate minute books and related resource databases.
  • Prepare documents relating to dissolutions or withdrawals.
  • Draft documents relating to mergers, acquisitions, and reorganizations.
  • Conduct due diligence and draft disclosure schedules.
  • Organize closing of transactions and coordinate closing matters.
  • Conduct legal research and prepare legal memoranda.
  • Keep current on all laws and regulations to ensure compliance by clients.
  • Attend to independent auditor letters as required.
  • Draft and file documents relating to compliance with Securities Regulations (Blue Sky filings, etc.).
Qualifications/Requirements:

  • Undergraduate Degree and paralegal certificate from ABA accredited program or equivalent experience and knowledge.
  • 7-10 or more years successful experience as paralegal in a corporate law practice in a law firm or corporation.
  • Computer skills: word processing, Excel, electronic document filing, and practice-specific software, ability to work with virtual, rather than paper, documents.
  • Proven ability to manage and coordinate workflow for complex matters involving multiple parties and/or documents in multiple geographic locations.
  • The above job description is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.


Senior Sharepoint Developer (Hartford, CT or Parsippany, NJ)


Essential Duties and Responsibilities:

  • Develop, design, implement and maintain technical solutions in Sharepoint 2007, 2010 and 2013 platforms including:
    • Internal portal in Citrix Xenapp environment
    • External websites and blogs in SQL Azure hosted environment
    • Custom BPM solutions via Sharepoint workflow
    • Custom Web Parts and Services
    • SQL Server databases, tables, queries, stored procedures
  • Ability to create internal websites using Microsoft ASP.net
  • Serves as a technology advisor for the Marketing Department by providing support for technology and business development initiatives
  • Develops and maintains site collection, site and list hierarchy based solutions (collab and employee intranet)
  • Trains content owners on technologies required to publish content to website and SharePoint Portal Site
  • Maintains, converts and optimizes published documents and imagery for online use
Other Duties:
  • Implement and maintain security measures for internal and external websites
  • Takes responsibility for the quality, design and style of websites
  • Monitors, improves, and updates the publication and performance of all websites
  • Create end user technical documentation
  • Analyze new software products to enhance automation and business development
  • Work with vendors for implementation, support and troubleshooting of third-party software solutions
Qualifications:
  • Job Requirements: Minimum Qualifications:
    • 5-7 years progressive experience developing software using Microsoft ASP.net and Sharepoint technologies
    • Experience with SQL Server 2000-2014 and working knowledge of SQL database queries, stored procedures
    • Business analysis and business process understanding
  • Proven working knowledge of:
    • ASP.Net (C# and/or VB.net)
    • Windows Server 2003 - 2012 R2
    • Network Load Balancing
    • Visual Studio 2010+
    • Team Foundation Server
    • Sitecore or other CRM
    • Understand Browser-specific compatibility issues
    • Sharepoint Central Administration Console
    • Working knowledge of Windows Azure or other Cloud based service
    • Experience in Sharepoint development, configuration and administration
    • IIS and web based authentication (Basic, Forms, Claims Based, Windows)
    • Graphic design experience using tools such as Adobe Photoshop and Adobe Illustrator
    • Attention to detail and strong organizational and communication skills. Ability to work well with others.
    • Proficient in HTML, ASP, .NET, CSS, JavaScript, XML and other web technologies and standards.
  • Experience with Sitecore, Metastorm, Nintex a plus.
  • Legal environment a plus.



Estate Planning Project Assistant (Stamford, CT)

Position Summary:

The Estate Planning Project Assistant is a member of the Estate Planning Document Management (EPDM) team. He/she provides administrative and substantive estate planning support to the Individual Clients Department (ICD), manages estate planning documents during both the pre-execution and post-execution stages, and participates in various processes in connection with trust administration.

Responsibilities

Pre-Execution (Drafting)

Revise and finalize estate planning documents, charts, letters and bills; draft basic incapacity documents (health care directives, powers of attorney, etc.); draft basic estate planning documents (wills, trust agreements, etc.), and, with ongoing training and support, develop an understanding of estate planning concepts required to draft more complex documents; work with attorneys and legal administrative assistants to ascertain status of unexecuted estate plans, identify and resolve outstanding items and to “shepherd” the plan toward completion; process requests for new estate planning assignments, maintain and update tracking log and generate due date reminders; serve as witness and/or notary public at document execution conferences (required to maintain Notary Public commission in state of residence).

Post-Execution (Conforming)

Receive, review and process executed original estate planning documents; secure original documents for storage; prepare copies of executed documents suitable for client presentation (binders of paper copies, CDs of electronic copies, etc.) and accompanying documentation; draft, revise and finalize summary memo and cover letter; draft and finalize bills; have a clear understanding of Firm’s billing system; assist with other administrative tasks related to estate planning (beneficiary change forms, insurance endorsements, etc.); enter and update client information into ICD client website; report regularly as to status of work-in-process and maintain status logs; maintain will vaults and off-site storage system, and all records regarding location of stored original documents.

Trust Administration

Receive, review and process executed trust agreements for administration; set up administration files and ascertain specific requirements needed for administration; enter information in docket system; set up ICD client website with appropriate task information; for insurance/gifting trusts – attention to transactions associated with transferring insurance to trust or otherwise funding trust; paying premiums and compliance with requirements for notification of withdrawal (“Crummey”) rights; for QPRTs – attention to deed appraisal and transfer and follow-up requirements at trust termination; for GRATs – attention to gift tax requirements and roll-over of funds.

Education and Experience:

  • Minimum three years legal experience in trusts and estates or related field
  • Thorough knowledge of estate planning terminology, documents and procedures
  • Excellent communication skills, both verbal and written
  • Strong organizational, analytical and interpersonal skills
  • Strong typing skills with high accuracy (minimum 55 wpm)
  • Advanced word processing skills using Microsoft Word (use of styles, auto-numbering, document comparison, pagination, tables, charts, headers and footers, etc.)
  • Ability to prioritize and complete multiple tasks with competing deadlines in a fast-paced environment
  • Ability to learn quickly and work independently with minimum supervision
  • Strong sense of team work and the willingness to provide back-up support to other team members on a frequent basis
  • Ability to maintain focus in a busy and shared work environment
  • Ability to use good judgment and decision-making skills
  • Demonstrates a high degree of professionalism, discretion and decorum
  • Seeks training and advanced education to improve knowledge and skills
  • Punctual and dependable
  • Commissioned as a Notary Public in Connecticut


Marketing and Business Development Coordinator (Boston)


Position Summary:

AmLaw 200 law firm is seeking a full-time Marketing and Business Development Coordinator to provide broad support for all the firm’s marketing and business development activities, including pitches and proposals, collateral development, marketing technology and event planning. This position will report directly to and support the Director of Marketing and Business Development for the corporate department.

The position requires exceptionally strong communication, writing and editing skills and attention to detail. The ability to coordinate multiple projects, with varying and changing priorities, and to meet tight deadlines is imperative. Must be able to work both independently and collaboratively and possess a strong service orientation.

Responsibilities:
  • Works with attorneys to develop materials for client presentations and pitches; support as necessary, including creating PowerPoint presentations and Excel-driven charts/graphs
  • Works with practice group leaders to support the individual practice group plans, tracking of leads and supporting other initiatives and events
  • Assisting with the collection and maintenance of information for client team action plans and other deliverables
  • Assembling and assisting in the development, drafting and tracking of RFPs/proposals
  • Maintaining the proposal language and matter library
  • Taking the lead on market research projects
  • Contributing and assisting in the development of firm wide marketing database for transactions and matters databases and electronic library of pitch components
  • Assisting with event planning activities
  • Coordinating special projects as assigned and providing basic research and data collection for those projects
  • Helping to coordinate internal attorney training programs, including assisting with the creation and tracking of training files and related matters
  • Drafting, proofreading and editing marketing and business development copy, including practice area descriptions, matters lists, invitations and attorney biographies
  • Providing administrative support to other marketing managers
Qualifications:
  • B.A./B.S. required. Major in journalism, English, public relations or similar preferred
  • Professional work experience
  • Professional services/law firm experience strongly preferred
  • Ability to work effectively in a fast-paced, deadline-driven environment
  • Outstanding oral and written communication skills
  • Detail-oriented; productive without compromising quality
  • Organizational skills; ability to prioritize tasks and manage multi-stage projects
  • Strong computer skills and proficiency in Excel; knowledge of databases, CRM systems and e-mail marketing software a plus


Trusts and Estates Administration Paralegal (Boston, MA)


Position Summary

A trusts and estates administration paralegal must be a self-starter and detail oriented, able to work independently and be responsible for and meet all deadlines, and be willing to work in a team environment. Because much of the work is in the areas of accounting and taxes, this individual must have good mathematical skills, possess good computer skills, and be conscientious and careful. Generally, the position covers all areas of trust and estate administration as well as fiduciary accounting.

Job Responsibilities

  • Gathering, identifying and valuation of assets;
  • Drafting correspondence, bills and various probate documents;
  • Preparation of death tax returns, including the federal estate tax return and the Massachusetts succession and estate tax returns, as well as returns for other states;
  • Preparation of probate accountings for both the estate and trusts;
  • Preparation of federal and state individual and fiduciary income tax returns;
  • Preparation of federal and state gift tax returns, and possibly returns of private foundations, partnerships and miscellaneous other returns;
  • Ability to review and interpret wills and trust agreements and implement the plan during the estate and trust administration process;
  • Prepare and implement an income tax plan for the estate during administration;
  • Although attorneys generally research issues of law, the paralegal must be able to use reference materials such as the Internal Revenue Code and Regulations, CCH Capital Changes Reporter, Moody’s Dividend Record, etc.;
  • Interact with, and show compassion to, clients who may have suffered the loss of a loved one or are under a great deal of stress, bank and brokerage house representatives, and individuals in the office.
Required Qualifications

  • Bachelor's degree
  • 5 or more years of experience
  • Law firm experience
Preferred Qualifications

  • Paralegal Certificate


IT Financial Accounting Analyst (Hartford, CT)


Position Summary: Law firm Finance department requires proactive, technology savvy, energetic team member for fast paced environment with financial systems experience. Will assist with financial analysis and reporting, accounting protocols, financial statement writing, monthly management reporting, system research, workflows and procedures. Work with CFO/COO and firm management team.

Responsibilities: The following are responsibilities of this position and are not intended to be inclusive:
  • Hands on experience with Finance Department processes and applications needed to address attorney questions, finance projects and research;
  • Solid understanding of Chart of Accounts and G/L structure;
  • Maintain Chart of Accounts in Financial System and related systems, e.g., budgeting, Peer Monitor, etc.;
  • Ability to query financial databases via T-SQL to assist with research and reporting;
  • Prepare financial analyses for management, departments and business units;
  • Experience with or aptitude for technology, BI cubes and SSRS report development;
  • Collaborate with other members of team on various initiatives;
  • Reconcile month-end balances and perform monthly time/billing and G/L close on financial system.
Requirements:
  • Accounting degree or 2+ years experience in legal or service industry;
  • Solid working knowledge of Accounting procedures and policies, including A/R, A/P, Trust, G/L, Fixed Assets, etc.;
  • Advanced working knowledge of Windows, Microsoft Office, Outlook, Excel and Power Point;
  • Experience with financial software, e.g., Aderant, budgeting software, Sage, Expert Image, 3rd party vendors, banking software, etc.;
  • Experience writing SQL scripts, manipulating output via Excel or SSRS and working with BI cubes via Excel;
  • Meticulous attention to details and deadlines;
  • Strong verbal and communication skills, well organized;
  • Independent with strong project management, leadership and decision-making skills;
  • Ability to work and collaborate in team environment;
  • Ability to work effectively and meet deadlines;
  • Results oriented.


IT Financial Reporting Analyst (Hartford, CT)


Position Summary: Law firm Finance Department requires proactive, innovative, technology savvy, team member for fast paced environment with financial systems experience. Will assist with financial analysis and reporting, legal industry trends, monthly management reporting, client pricing and Alternative Fee arrangement (AFA) analyses, system research and business development projects. Work with CFO/COO and firm management team.

Responsibilities: The following are responsibilities of this position and are not intended to be inclusive:
  • Understand various aspects of Finance Department processes and applications needed to address attorney questions, finance projects and research;
  • Prepare comparative analyses of key industry metrics;
  • Ability to query financial databases via T-SQL to analyze and compile data for business development, attorney and/or client analyses;
  • Experience with developing client pricing/budgets, alternative fee arrangement (AFA) proposals and follow-up analysis;
  • Prepare monthly report packages as well as financial and statistical analysis for management, related to attorney and client profitability;
  • Prepare peer group analyses and trends via business intelligence software;
  • Experience with or aptitude for technology, BI cubes and SSRS report development;
  • Collaborate with other members of team on various initiatives.
Requirements:
  • Bachelor’s degree or 2+ years experience in legal or service industry;
  • Advanced working skills of Windows, Microsoft Office, Outlook, Excel and Power Point;
  • Experience with financial software packages, e.g., Aderant, budgeting software, Thomson Reuters/Peer Monitor, Intelliteach, etc.;
  • Experience writing SQL scripts and manipulating output via Excel or writing SSRS reports;
  • Meticulous attention to detail;
  • Strong verbal and communication skills, well organized;
  • Independent with strong project management, leadership and decision-making skills;
  • Ability to work and collaborate in team environment;
  • Ability to work effectively and meet deadlines;
  • Results oriented.