Contact

Barbara Horowitz
Human Resources Manager
bhorowitz@daypitney.com

Staff Positions



Day Pitney relies on a strong professional and support staff to provide the foundation that enables our attorneys to succeed. We employ professionals in the following areas:

  • Marketing
  • Operations
  • Technology/Information Services
  • Human Resources & Recruiting
  • Finance/Accounting
We also employ legal professionals the following areas and positions:

  • Litigation Technology
  • Paralegal
  • Legal Administrative Assistant

In the spirit of the firm's Client Service Initiative, we strive to attract individuals with a high customer aptitude, strong desire to succeed, and the ability to be proactive and add value to their day to day work relationships.

Open Position(s)

Intellectual Property ("IP") Docket Specialist (Stamford, CT)


Position Summary

The Docket is a critical tool for the management of an intellectual property practice. In addition to qualified docketing personnel, the full cooperation of the lawyers, paralegals, legal administrative assistants, and other staff is required to ensure that clients’ rights are carefully preserved, according to their instructions.

Day Pitney uses a web-based computerized patent docket system from CPI and a web-based computerized trademark docket system from IPPO, called WebTMs (the “IP Docket”). The IP Docket Specialist will work under general supervision of the Firm’s IP Practice Group and Coordinator will be committed to and accountable for the timely, accurate and complete entry and removal of all information relating to matters being maintained on the Firm IP Docket.

Job Responsibilities

The IP Docket Specialist plays a vital role in the success of the IP Practice Group. The IP Docket Specialist is a critical and visible team member, with the utmost attention to detail and the strictest standards for accurate record keeping. The responsibilities for the IP Docket Specialist include:
  • Accurately track and enter all incoming international and domestic IP-related mail into the Firm IP Docket, namely, the timely and accurate entering and updating of information as it is received, including removing items from the docket upon completion of the task and managing any necessary follow up.
  • Track statutory actions and associated reminders/deadlines.
  • Obtain patent documents from PAIR at US PTO.
  • Maintain up-to-date and current IP Docket Records by reviewing incoming and outgoing correspondence and filings and providing detailed accounts in the IP Docket.
  • Communicate with all time-keepers, including supervising attorneys and paralegals, responsible for IP matters maintained in the Firm IP Docket regarding impending deadlines and required actions for proper maintenance.
  • Adhere to established protocols for maintaining the integrity of the data in the Firm IP Docket.
  • Work with the IP Coordinator and Best Practice Group to implement and maintain standard docketing procedures.
  • Alert practitioners and staff in the IP Group of upcoming deadlines and ensure timely action.
  • Keep abreast of changes in laws impacting IP domestically and internationally.
  • Assist with Special Projects including: New Portfolio Intake; Auditing existing Records; File transfer requests (in and out); General Docket clean-up/conversation and maintenance projects, as needed.
  • Organize and update IP records converted from prior docketing systems.
  • Prepare, generate and distribute weekly and monthly reports, and on an as requested basis.
  • Clear the IP Docket on a daily basis by following-up with practitioners regarding deadlines.

Job Requirements
  • Must have five years prior patent docketing experience.
  • Must have current patent and trademark prosecution docketing experience.
  • Experience with patent/trademark docketing systems (CPI strongly preferred), and domestic and international trademark prosecution procedures.
  • Expertise in searching online databases regarding U.S. and foreign trademark record.
  • Must have a sense of commitment to growth and success of the IP Practice Group by maintaining the integrity of the Firm IP Docket.
  • Qualified candidates must possess a strong sense of urgency and accountability regarding information on and relating to the IP Docket, including due dates, organization of files and documents. Candidates should have a strong commitment to customer service and display a pleasant demeanor.
  • The successful candidate must be detailed-oriented and work well in a fast-paced setting. Excellent verbal and written communication skills are a must. Candidate must be able to work overtime on occasion.


Paralegal-Case Manager (Parsippany, NJ)


Position Summary: Commercial Litigation department seeking case manager/paralegal to assist with the management of large case load for client including communications with client, counsel, and firm attorneys. Individual will spend approximately 50% of his/her work week on these matters and the other 50% working on other matters. Responsibilities for the other work include

Responsibilities: All aspects of discovery, including fact investigation; document acquisition, organization, review and analysis; “first cut” privilege review and preparation of privilege logs; preparing case chronologies and fact summaries; creating witness folders, summarizing deposition and trial transcripts, drafting pleadings and discovery papers; trial preparation; proofreading and editing; and other substantive tasks.

Qualifications/Requirements:
  • Must be highly organized and able to work independently;
  • Strong written and oral communication skills;
  • Detail oriented;
  • Prior experience with real estate foreclosure matters strongly preferred;
  • Associates or bachelor’s degree preferred and/or paralegal certificate from an accredited program or comparable training;
  • Minimum 3 to 5 years experience required.


Billing Specialist (Hartford, CT)


Summary: Billing Specialist is responsible for providing attorneys with timely, accurate, legal invoices appropriate for mailing to clients, reflecting work done, and disbursements incurred on behalf of clients on a monthly basis. Reviewing new matters assigned to their Billing attorney to ensure proper coding of matters results in accurate bills and reporting. Processing unidentified disbursement charges as needed, ongoing maintenance of data.

Primary Duties:
  • Preparation of bills in accordance with the guidelines of the Firm and the various requirements/guidelines of our clients in conjunction with any special agreements that may exist for a particular client
  • Must be aware of client requests and special billing agreements and update financial system appropriately
  • Ability to multi task priorities during month-end closings
  • Effectively communicate day to day with attorneys and WIP management
  • Monitor Billing inbox for copies of bills
  • Composition abilities, excellent grammar and punctuation
  • Correct and Proper use of Phase/Task codes, bill formats and verification thereof
  • Complete understanding of Electronic bills, enter budgets and report on budget status
  • Comprehend and preparation of special additional documents requests by client, such as invoice summaries, excel spreadsheets, formula charts and budgets
  • Ability to verify and change client addresses, rate information and bill groups
  • Effectively run rate reports when needed
  • Provide end user assistance with questions from Billing Helpline
  • Ability to handle various bill types including but not limited to: Paragraph bills, Split bills, combined bills, and Multi payor bills
  • Pull various pertinent information for Management upon request
  • Determine assignment of Billing Attorneys and Billing Specialist in CMS
  • Understand all pertinent Quicklook screen as resource tools
  • Train Billing Attorneys on Prebill Manager program (on-line prebill review)
  • Entering client matter changes into financial system according to firm policies
  • Special Projects as assigned
Skills Required:
  • Associate Degree or equivalent, 3-5 years experience in some combination of billing, accounting, credit and administration
  • Excellent computer skills including Word, Excel and Outlook
  • Ability to work independently; flexible to meet the changing needs of our Firm and clients
  • Meet all month-end deadlines in a efficient matter
  • High degree of customer service and communication skills are required for dealing with all levels of management and clients
  • Proofreading


IT Financial Accounting Analyst (Hartford, CT)


Position Summary: Law firm Finance department requires proactive, technology savvy, energetic team member for fast paced environment with financial systems experience. Will assist with financial analysis and reporting, accounting protocols, financial statement writing, monthly management reporting, system research, workflows and procedures. Work with CFO/COO and firm management team.

Responsibilities: The following are responsibilities of this position and are not intended to be inclusive:
  • Hands on experience with Finance Department processes and applications needed to address attorney questions, finance projects and research;
  • Solid understanding of Chart of Accounts and G/L structure;
  • Maintain Chart of Accounts in Financial System and related systems, e.g., budgeting, Peer Monitor, etc.;
  • Ability to query financial databases via T-SQL to assist with research and reporting;
  • Prepare financial analyses for management, departments and business units;
  • Experience with or aptitude for technology, BI cubes and SSRS report development;
  • Collaborate with other members of team on various initiatives;
  • Reconcile month-end balances and perform monthly time/billing and G/L close on financial system.
Requirements:
  • Accounting degree or 2+ years experience in legal or service industry;
  • Solid working knowledge of Accounting procedures and policies, including A/R, A/P, Trust, G/L, Fixed Assets, etc.;
  • Advanced working knowledge of Windows, Microsoft Office, Outlook, Excel and Power Point;
  • Experience with financial software, e.g., Aderant, budgeting software, Sage, Expert Image, 3rd party vendors, banking software, etc.;
  • Experience writing SQL scripts, manipulating output via Excel or SSRS and working with BI cubes via Excel;
  • Meticulous attention to details and deadlines;
  • Strong verbal and communication skills, well organized;
  • Independent with strong project management, leadership and decision-making skills;
  • Ability to work and collaborate in team environment;
  • Ability to work effectively and meet deadlines;
  • Results oriented.


IT Financial Reporting Analyst (Hartford, CT)


Position Summary: Law firm Finance Department requires proactive, innovative, technology savvy, team member for fast paced environment with financial systems experience. Will assist with financial analysis and reporting, legal industry trends, monthly management reporting, client pricing and Alternative Fee arrangement (AFA) analyses, system research and business development projects. Work with CFO/COO and firm management team.

Responsibilities: The following are responsibilities of this position and are not intended to be inclusive:
  • Understand various aspects of Finance Department processes and applications needed to address attorney questions, finance projects and research;
  • Prepare comparative analyses of key industry metrics;
  • Ability to query financial databases via T-SQL to analyze and compile data for business development, attorney and/or client analyses;
  • Experience with developing client pricing/budgets, alternative fee arrangement (AFA) proposals and follow-up analysis;
  • Prepare monthly report packages as well as financial and statistical analysis for management, related to attorney and client profitability;
  • Prepare peer group analyses and trends via business intelligence software;
  • Experience with or aptitude for technology, BI cubes and SSRS report development;
  • Collaborate with other members of team on various initiatives.
Requirements:
  • Bachelor’s degree or 2+ years experience in legal or service industry;
  • Advanced working skills of Windows, Microsoft Office, Outlook, Excel and Power Point;
  • Experience with financial software packages, e.g., Aderant, budgeting software, Thomson Reuters/Peer Monitor, Intelliteach, etc.;
  • Experience writing SQL scripts and manipulating output via Excel or writing SSRS reports;
  • Meticulous attention to detail;
  • Strong verbal and communication skills, well organized;
  • Independent with strong project management, leadership and decision-making skills;
  • Ability to work and collaborate in team environment;
  • Ability to work effectively and meet deadlines;
  • Results oriented.


Business Intelligence Analyst (Parsippany, NJ, Harford, CT, Stamford, CT or New York, NY)


Position Description:

AmLaw 200 law firm is seeking a full-time experienced business development professional to serve as a Manager of Business Intelligence firm wide. Will be responsible for developing and executing business development and marketing strategies for the Litigation department. The occupant of this position reports to the Chief Business Development and Marketing Officer.

The position can be based in New York, New Jersey, Hartford or Stamford. The Manager of Business Intelligence will have firm wide duties and be expected to travel frequently to other Day Pitney offices

  • Support partners in business development market intelligence analysis
  • Lead the analysis and presentation of market, industry and geography research combining internal data with external sources on Firm business development opportunities
  • Analyze trends in growth metrics, profitability measures and business development effectiveness and return on investment; utilize to suggest ways to develop and execute actionable business development strategic plans and campaigns
  • Identify external resources to assist practices in understanding the competitive environment
  • Prepare industry/company target lists, reports and profiles including background information, advisory relationships and market intelligence utilizing internal and external data sources
  • Follow and track trends in various industries and geographic regions using internal and external data sources
  • Produce financial and market intelligence by querying data repositories and generating periodic reports
  • Devise methods for identifying data patterns and trends in available information sources
  • Collect business intelligence data from available industry reports, public information, field reports, or purchased sources
  • Conduct specialized research to prepare targeted prospect lists and profiles on companies, individuals and industries and synthesize the findings and implications in support of the Firm's business development initiatives
  • Determine and efficiently navigate the most relevant resources from a variety of free and fee-based sources to gather the requested information (e.g. Factiva, BoardEx, Lexis/Nexis, Capital IQ, ThomsonOne, Bloomberg, industry periodicals, etc.)
Requirements:

  • 5+ years of marketing intelligence analysis experience within a law firm or professional services
  • Bachelor’s degree required, MBA preferred
  • Experienced with financial reporting terminology and financial system table structure
  • Strong experience writing SQL queries to pull information from multiple data sources; must be able to import data from SQL scripts into Excel and manipulate the data to provide the information required, strong experience writing reports using SSRS
  • Strong project management skills with experience managing multiple projects at once
  • Knowledge of and exposure to business financials, i.e. SEC filings
  • Expressing ideas and opinions clearly in properly structured, well-organized, and grammatically correct reports or documents; utilizing language and terminology
  • Strong conceptual knowledge of KM and BI systems and processes
  • Ability to think strategically and innovatively, possessing strong planning/analytical skills and problem solving capabilities
  • Meticulous attention to detail, and ability to work on multiple initiatives simultaneously
  • Ability to work effectively in time-sensitive situations and under extreme pressure


Marketing Technology Manager (Parsippany, NJ, Hartford, CT, Stamford, CT or Boston, MA)


Job Summary:

The Marketing Technology Manager partners with Marketing, Information Systems (IS), Research Services, Finance and other relevant departments to develop, implement and maintain technology platforms that efficiently and effectively achieve marketing goals. The Marketing Technology Manager keeps abreast of legal marketing and digital marketing trends and serves as the point person for all digital marketing projects. He/she oversees all digital operations and effectively optimizes the policies, procedures, and protocols for marketing technology projects. The Marketing Technology Manager has a natural curiosity to understand how things work, drives for results and efficiencies, and uncovers the hidden opportunities that digital technology brings to the marketing and business development function of the Firm.

The Marketing Technology Manager interacts with partners, senior administrative staff, associates, clients and vendors.

Job Responsibilities:

CRM

  • Maintain the standards, strategies and operational protocols for the maintenance of the CRM system and its data.
  • Develop and implement a plan to re-launch the upgraded version of Interaction in an efficient and effective manner that demonstrates the value that CRM systems can provide (TBD).
  • Work closely with the Marketing Department to understand the Firm’s business development, marketing and communications goals. Develop objectives and implement an action plan to ensure that the firm’s CRM system fully supports those goals (TBD).
  • Using the data collected by the CRM system, analyze and provide reports that provide valuable insight into the effectiveness of business development and marketing initiatives (TBD).
E-mail Marketing:

  • Oversee the day-to-day operations of the Firm’s e-mail marketing activities including the testing and distribution process of all electronic mailings, reporting, and online event registration.
  • Identify opportunities to leverage the e-mail marketing system to further automate internal processes and streamline e-mail operations.
  • Ensure that all pertinent members of the Marketing team can fully utilize the e-mail marketing system for the dissemination of marketing materials, invitations and other mailings.
  • Assist in the development of the appropriate HTML templates, as needed.
  • Ensure that the system’s reporting and feedback functions are fully utilized to inform and improve the Firm’s electronic marketing programs, systems and procedures.
  • Update and maintain policy and procedural documents in accordance to current operations; optimizing processes as opportunities and deficiencies arise.
Firm Website:

  • Oversee the day-to-day content management and operations of daypitney.com including search engine optimization and web analytics.
  • Act as a technology leader and project manager in development and implementation of new web platforms including public website and blogs.
  • Advise Marketing as well as other relevant areas of the firm on emerging web-based and mobile technologies, their potential use and benefits. Includes competitive research to determine how peer firms may be using these technologies.
  • Analyze website statistics and offer meaningful analysis for future changes/improvements.
Social Networking:

  • Marketing liaison with the Social Networking Committee.
  • Explore emerging social networking tools to enhance the Firm’s social networking presence in adherence with the Firm’s Social Networking Policy.
Other:

  • Track, report, and analyze KPIs for marketing and business development activities.
  • Research digital initiatives of other law firms and provide recommendations for the firm.
  • Provide input regarding budgeting and staffing for development and implementation of digital initiatives and programs; manage expenditures of same.
Job Requirements:
  • BA/BS degree
  • Minimum of 7+ years marketing experience
  • Significant experience developing digital-marketing
  • Significant experience executing digital-marketing from inception to completion
  • Demonstrated ability to measure (metric analysis of web activities), evaluate against strategic objectives and optimize based on performance
  • Significant experience researching and identifying online opportunities
  • Demonstrated experience in designing and improving business processes, and influencing peers and managers to embrace them
  • Demonstrated project management experience
  • Familiarity with web technologies, analytics, and CRM tools
Preferred Qualifications

  • Advanced degree
  • Legal industry experience
  • Supervisory experience
  • InterAction experience


Media Relations Manager (Parsippany, NJ, Hartford, CT or Stamford, CT)


Job Responsibilities:

  • Develops and maintains relationships with media and serves as the firm’s primary media contact.
  • Develops and maintains a directory of lawyers identified as media spokespersons for the firm, its practices and offices.
  • Manages the firm’s public relations agency.
  • Evaluates and recommends PR-related vendors and products, including software.
  • Works with Business Development Managers and the firm’s PR agency to develop and implement regional and practice-focused PR plans.
  • Provides media coaching and training to attorneys and firm management.
  • Oversees the preparation, approval and distribution of firm press releases as well as directory and survey submissions.
  • Assists attorneys with editing and placing bylined articles in key legal, trade and business publications.
  • Assist with internal communications as needed.
Requirements:

  • BS/BA degree.
  • 10 years of professional experience, with 5+ years in public relations.
  • Experience in a fast-moving and demanding environment. Professional services experience preferred; law firm experience a plus.
  • Excellent written, verbal and presentation skills.
  • Strong interpersonal skills, diplomacy and tact.
  • Proactive, well-organized and pays close attention to detail and accuracy.
  • Proficiency in all Microsoft Office applications and key media/industry research tools.