Contact

Barbara Horowitz
Human Resources Manager
bhorowitz@daypitney.com

Staff Positions



Day Pitney relies on a strong professional and support staff to provide the foundation that enables our attorneys to succeed. We employ professionals in the following areas:

  • Marketing
  • Operations
  • Technology/Information Services
  • Human Resources & Recruiting
  • Finance/Accounting
We also employ legal professionals the following areas and positions:

  • Litigation Technology
  • Paralegal
  • Legal Administrative Assistant

In the spirit of the firm's Client Service Initiative, we strive to attract individuals with a high customer aptitude, strong desire to succeed, and the ability to be proactive and add value to their day to day work relationships.

Open Position(s)

Trusts and Estates Administration Paralegal (Boston, MA)


Position Summary

A trusts and estates administration paralegal must be a self-starter and detail oriented, able to work independently and be responsible for and meet all deadlines, and be willing to work in a team environment. Because much of the work is in the areas of accounting and taxes, this individual must have good mathematical skills, possess good computer skills, and be conscientious and careful. Generally, the position covers all areas of trust and estate administration as well as fiduciary accounting.

Job Responsibilities

  • Gathering, identifying and valuation of assets;
  • Drafting correspondence, bills and various probate documents;
  • Preparation of death tax returns, including the federal estate tax return and the Massachusetts succession and estate tax returns, as well as returns for other states;
  • Preparation of probate accountings for both the estate and trusts;
  • Preparation of federal and state individual and fiduciary income tax returns;
  • Preparation of federal and state gift tax returns, and possibly returns of private foundations, partnerships and miscellaneous other returns;
  • Ability to review and interpret wills and trust agreements and implement the plan during the estate and trust administration process;
  • Prepare and implement an income tax plan for the estate during administration;
  • Although attorneys generally research issues of law, the paralegal must be able to use reference materials such as the Internal Revenue Code and Regulations, CCH Capital Changes Reporter, Moody’s Dividend Record, etc.;
  • Interact with, and show compassion to, clients who may have suffered the loss of a loved one or are under a great deal of stress, bank and brokerage house representatives, and individuals in the office.
Required Qualifications

  • Bachelor's degree
  • 5 or more years of experience
  • Law firm experience
Preferred Qualifications

  • Paralegal Certificate


Intellectual Property ("IP") Docket Specialist (Stamford, CT)


Position Summary

The Docket is a critical tool for the management of an intellectual property practice. In addition to qualified docketing personnel, the full cooperation of the lawyers, paralegals, legal administrative assistants, and other staff is required to ensure that clients’ rights are carefully preserved, according to their instructions.

Day Pitney uses a web-based computerized patent docket system from CPI and a web-based computerized trademark docket system from IPPO, called WebTMs (the “IP Docket”). The IP Docket Specialist will work under general supervision of the Firm’s IP Practice Group and Coordinator will be committed to and accountable for the timely, accurate and complete entry and removal of all information relating to matters being maintained on the Firm IP Docket.

Job Responsibilities

The IP Docket Specialist plays a vital role in the success of the IP Practice Group. The IP Docket Specialist is a critical and visible team member, with the utmost attention to detail and the strictest standards for accurate record keeping. The responsibilities for the IP Docket Specialist include:
  • Accurately track and enter all incoming international and domestic IP-related mail into the Firm IP Docket, namely, the timely and accurate entering and updating of information as it is received, including removing items from the docket upon completion of the task and managing any necessary follow up.
  • Track statutory actions and associated reminders/deadlines.
  • Obtain patent documents from PAIR at US PTO.
  • Maintain up-to-date and current IP Docket Records by reviewing incoming and outgoing correspondence and filings and providing detailed accounts in the IP Docket.
  • Communicate with all time-keepers, including supervising attorneys and paralegals, responsible for IP matters maintained in the Firm IP Docket regarding impending deadlines and required actions for proper maintenance.
  • Adhere to established protocols for maintaining the integrity of the data in the Firm IP Docket.
  • Work with the IP Coordinator and Best Practice Group to implement and maintain standard docketing procedures.
  • Alert practitioners and staff in the IP Group of upcoming deadlines and ensure timely action.
  • Keep abreast of changes in laws impacting IP domestically and internationally.
  • Assist with Special Projects including: New Portfolio Intake; Auditing existing Records; File transfer requests (in and out); General Docket clean-up/conversation and maintenance projects, as needed.
  • Organize and update IP records converted from prior docketing systems.
  • Prepare, generate and distribute weekly and monthly reports, and on an as requested basis.
  • Clear the IP Docket on a daily basis by following-up with practitioners regarding deadlines.

Job Requirements
  • Must have five years prior patent docketing experience.
  • Must have current patent and trademark prosecution docketing experience.
  • Experience with patent/trademark docketing systems (CPI strongly preferred), and domestic and international trademark prosecution procedures.
  • Expertise in searching online databases regarding U.S. and foreign trademark record.
  • Must have a sense of commitment to growth and success of the IP Practice Group by maintaining the integrity of the Firm IP Docket.
  • Qualified candidates must possess a strong sense of urgency and accountability regarding information on and relating to the IP Docket, including due dates, organization of files and documents. Candidates should have a strong commitment to customer service and display a pleasant demeanor.
  • The successful candidate must be detailed-oriented and work well in a fast-paced setting. Excellent verbal and written communication skills are a must. Candidate must be able to work overtime on occasion.


IT Financial Accounting Analyst (Hartford, CT)


Position Summary: Law firm Finance department requires proactive, technology savvy, energetic team member for fast paced environment with financial systems experience. Will assist with financial analysis and reporting, accounting protocols, financial statement writing, monthly management reporting, system research, workflows and procedures. Work with CFO/COO and firm management team.

Responsibilities: The following are responsibilities of this position and are not intended to be inclusive:
  • Hands on experience with Finance Department processes and applications needed to address attorney questions, finance projects and research;
  • Solid understanding of Chart of Accounts and G/L structure;
  • Maintain Chart of Accounts in Financial System and related systems, e.g., budgeting, Peer Monitor, etc.;
  • Ability to query financial databases via T-SQL to assist with research and reporting;
  • Prepare financial analyses for management, departments and business units;
  • Experience with or aptitude for technology, BI cubes and SSRS report development;
  • Collaborate with other members of team on various initiatives;
  • Reconcile month-end balances and perform monthly time/billing and G/L close on financial system.
Requirements:
  • Accounting degree or 2+ years experience in legal or service industry;
  • Solid working knowledge of Accounting procedures and policies, including A/R, A/P, Trust, G/L, Fixed Assets, etc.;
  • Advanced working knowledge of Windows, Microsoft Office, Outlook, Excel and Power Point;
  • Experience with financial software, e.g., Aderant, budgeting software, Sage, Expert Image, 3rd party vendors, banking software, etc.;
  • Experience writing SQL scripts, manipulating output via Excel or SSRS and working with BI cubes via Excel;
  • Meticulous attention to details and deadlines;
  • Strong verbal and communication skills, well organized;
  • Independent with strong project management, leadership and decision-making skills;
  • Ability to work and collaborate in team environment;
  • Ability to work effectively and meet deadlines;
  • Results oriented.


IT Financial Reporting Analyst (Hartford, CT)


Position Summary: Law firm Finance Department requires proactive, innovative, technology savvy, team member for fast paced environment with financial systems experience. Will assist with financial analysis and reporting, legal industry trends, monthly management reporting, client pricing and Alternative Fee arrangement (AFA) analyses, system research and business development projects. Work with CFO/COO and firm management team.

Responsibilities: The following are responsibilities of this position and are not intended to be inclusive:
  • Understand various aspects of Finance Department processes and applications needed to address attorney questions, finance projects and research;
  • Prepare comparative analyses of key industry metrics;
  • Ability to query financial databases via T-SQL to analyze and compile data for business development, attorney and/or client analyses;
  • Experience with developing client pricing/budgets, alternative fee arrangement (AFA) proposals and follow-up analysis;
  • Prepare monthly report packages as well as financial and statistical analysis for management, related to attorney and client profitability;
  • Prepare peer group analyses and trends via business intelligence software;
  • Experience with or aptitude for technology, BI cubes and SSRS report development;
  • Collaborate with other members of team on various initiatives.
Requirements:
  • Bachelor’s degree or 2+ years experience in legal or service industry;
  • Advanced working skills of Windows, Microsoft Office, Outlook, Excel and Power Point;
  • Experience with financial software packages, e.g., Aderant, budgeting software, Thomson Reuters/Peer Monitor, Intelliteach, etc.;
  • Experience writing SQL scripts and manipulating output via Excel or writing SSRS reports;
  • Meticulous attention to detail;
  • Strong verbal and communication skills, well organized;
  • Independent with strong project management, leadership and decision-making skills;
  • Ability to work and collaborate in team environment;
  • Ability to work effectively and meet deadlines;
  • Results oriented.


Marketing Technology Manager (Parsippany, NJ, Hartford, CT, Stamford, CT or Boston, MA)


Job Summary:

The Marketing Technology Manager partners with Marketing, Information Systems (IS), Research Services, Finance and other relevant departments to develop, implement and maintain technology platforms that efficiently and effectively achieve marketing goals. The Marketing Technology Manager keeps abreast of legal marketing and digital marketing trends and serves as the point person for all digital marketing projects. He/she oversees all digital operations and effectively optimizes the policies, procedures, and protocols for marketing technology projects. The Marketing Technology Manager has a natural curiosity to understand how things work, drives for results and efficiencies, and uncovers the hidden opportunities that digital technology brings to the marketing and business development function of the Firm.

The Marketing Technology Manager interacts with partners, senior administrative staff, associates, clients and vendors.

Job Responsibilities:

CRM

  • Maintain the standards, strategies and operational protocols for the maintenance of the CRM system and its data.
  • Develop and implement a plan to re-launch the upgraded version of Interaction in an efficient and effective manner that demonstrates the value that CRM systems can provide (TBD).
  • Work closely with the Marketing Department to understand the Firm’s business development, marketing and communications goals. Develop objectives and implement an action plan to ensure that the firm’s CRM system fully supports those goals (TBD).
  • Using the data collected by the CRM system, analyze and provide reports that provide valuable insight into the effectiveness of business development and marketing initiatives (TBD).
E-mail Marketing:

  • Oversee the day-to-day operations of the Firm’s e-mail marketing activities including the testing and distribution process of all electronic mailings, reporting, and online event registration.
  • Identify opportunities to leverage the e-mail marketing system to further automate internal processes and streamline e-mail operations.
  • Ensure that all pertinent members of the Marketing team can fully utilize the e-mail marketing system for the dissemination of marketing materials, invitations and other mailings.
  • Assist in the development of the appropriate HTML templates, as needed.
  • Ensure that the system’s reporting and feedback functions are fully utilized to inform and improve the Firm’s electronic marketing programs, systems and procedures.
  • Update and maintain policy and procedural documents in accordance to current operations; optimizing processes as opportunities and deficiencies arise.
Firm Website:

  • Oversee the day-to-day content management and operations of daypitney.com including search engine optimization and web analytics.
  • Act as a technology leader and project manager in development and implementation of new web platforms including public website and blogs.
  • Advise Marketing as well as other relevant areas of the firm on emerging web-based and mobile technologies, their potential use and benefits. Includes competitive research to determine how peer firms may be using these technologies.
  • Analyze website statistics and offer meaningful analysis for future changes/improvements.
Social Networking:

  • Marketing liaison with the Social Networking Committee.
  • Explore emerging social networking tools to enhance the Firm’s social networking presence in adherence with the Firm’s Social Networking Policy.
Other:

  • Track, report, and analyze KPIs for marketing and business development activities.
  • Research digital initiatives of other law firms and provide recommendations for the firm.
  • Provide input regarding budgeting and staffing for development and implementation of digital initiatives and programs; manage expenditures of same.
Job Requirements:
  • BA/BS degree
  • Minimum of 7+ years marketing experience
  • Significant experience developing digital-marketing
  • Significant experience executing digital-marketing from inception to completion
  • Demonstrated ability to measure (metric analysis of web activities), evaluate against strategic objectives and optimize based on performance
  • Significant experience researching and identifying online opportunities
  • Demonstrated experience in designing and improving business processes, and influencing peers and managers to embrace them
  • Demonstrated project management experience
  • Familiarity with web technologies, analytics, and CRM tools
Preferred Qualifications

  • Advanced degree
  • Legal industry experience
  • Supervisory experience
  • InterAction experience


Media Relations Manager (Parsippany, NJ, Hartford, CT or Stamford, CT)


Job Responsibilities:

  • Develops and maintains relationships with media and serves as the firm’s primary media contact.
  • Develops and maintains a directory of lawyers identified as media spokespersons for the firm, its practices and offices.
  • Manages the firm’s public relations agency.
  • Evaluates and recommends PR-related vendors and products, including software.
  • Works with Business Development Managers and the firm’s PR agency to develop and implement regional and practice-focused PR plans.
  • Provides media coaching and training to attorneys and firm management.
  • Oversees the preparation, approval and distribution of firm press releases as well as directory and survey submissions.
  • Assists attorneys with editing and placing bylined articles in key legal, trade and business publications.
  • Assist with internal communications as needed.
Requirements:

  • BS/BA degree.
  • 10 years of professional experience, with 5+ years in public relations.
  • Experience in a fast-moving and demanding environment. Professional services experience preferred; law firm experience a plus.
  • Excellent written, verbal and presentation skills.
  • Strong interpersonal skills, diplomacy and tact.
  • Proactive, well-organized and pays close attention to detail and accuracy.
  • Proficiency in all Microsoft Office applications and key media/industry research tools.